It is the policy of the Irish Chamber of Commerce of Hong Kong (the "ICC") to request the following details from applicants for membership to the ICC (the "Applicant(s)") and current members of the ICC (the "Member(s)")

1. the full name and address of any Applicant or Member;
2. the telephone number and/or other contact details of any Applicant or Member; and
3. the identity card or travel document number of any Applicant or Member; or
4. (collectively, the "Personal Data") business registration certificate of the ICC's corporate Applicants or Members.

It is not compulsory for Applicants or Members to provide the ICC with the Personal Data or its business registration certificate (as the case may be). However, if an Applicant or Member does not give the Personal Data or business registration certificate (as the case may be) to the ICC, the ICC reserves the right to refuse membership to the Applicant or to withdraw membership for the Member. The Applicants or Members may provide the Personal Data or its business registration certificate (as the case may be) to the ICC by completing the application form of the ICC, and thereafter furnishing such application form, duly signed and, if applicable, affixed with the company chop, to the ICC. The ICC reserves the right to request the Applicant or Member to verify his Personal Data or its business registration certificate (as the case may be) by the presentation of appropriate evidence of the Personal Data or its business registration certificate (as the case may be) in person to the Secretary, for the time being, of the ICC.

Use of the Personal Data

The Personal Data will be used by the ICC for the purpose of:-

1. verifying the identity of the Applicant or Member;
2. sending the Applicant or Member notifications of future events organised, or supported, by the ICC;
3. collating data and preparing reports on the operations of the ICC;
4. liaising with organisations or entities with similar objectives to the ICC;
5. liaising with Government departments and agencies, whether in Hong Kong, the Republic of Ireland or Northern Ireland;
6. promoting the interests, or otherwise furthering the objectives, of the ICC; and
7. other lawful activities of the ICC.

The Personal Data may be disclosed by the ICC to:-

1. companies, businesses, entities or persons directly concerned in an event organised, or supported, by the ICC;
2. Government departments in Hong Kong, the Republic of Ireland and Northern Ireland; and
3. organisations and entities that share similar objectives to the ICC, provided that any such disclosure is necessary or appropriate for a relevant purpose(s) of the ICC.

Access to Personal Data

Each of the Applicants or Members has a right to:

1. request access to his Personal Data;
2. correct any errors in his Personal Data;
3. upon payment of a fee, obtain a copy of his Personal Data; and
4. by way of written request, withdraw his consent to the use by the ICC of his Personal Data.

If any of the Applicants or Members has any queries concerning his Personal Data (including requesting access to, or correcting the details of, his Personal Data), the Applicant or Member should contact:-

The Secretary,
Irish Chamber of Commerce of Hong Kong,
G.P.O. Box 9246,
Hong Kong.